Horizon Europe proposal formatting and visual structuring

Proposal formatting and visual support

Making your proposal clearer and evaluator-friendly

At WIT Berry, we know that even excellent ideas can be overlooked if a proposal is difficult to read, dense, or poorly structured. Horizon Europe proposals are assessed under tight time constraints, and clarity plays a crucial role in how evaluators perceive quality.

We support project consortia by structuring, formatting, and visually enhancing proposals to make them easier to scan, understand, and assess—helping evaluators quickly find the information they are looking for.

Proposal formatting before submission

Visual structuring for Horizon Europe proposals

Our service focuses on improving readability, visual hierarchy, and consistency, while fully respecting Horizon Europe templates and requirements.

Proposal readability and structure

Sometimes all the required content is there—but it is hidden in long paragraphs, inconsistent layouts, or overloaded pages.

Our team helps you organise and present your proposal content in a way that:

Improves readability and logical flow
Highlights key messages and results
Supports evaluators in navigating the proposal efficiently
Respects the requirements – fonts, size, structure etc.

Our approach

Proposal visual structure and layout

We improve the overall structure of the proposal by:

Creating clear visual hierarchies
Using headings, tables, and visual cues effectively
Enhancing scannability across sections
Ensuring consistency throughout the document

All formatting follows Horizon Europe rules and respects official templates.

Logo and colour palette (proposal stage)

If appropriate, we can develop a simple, professional visual identity for the proposal, including:

Project logo
Colour palette
Basic visual style for figures and diagrams

This helps create a coherent and professional impression while remaining suitable for the proposal stage.

Graphics and visual elements

We support the creation and refinement of proposal visuals, including:

PERT charts and timelines
Work package and task overviews
Conceptual diagrams and process flows
Other custom graphics that clarify complex information

Our goal is to help evaluators understand your project faster, not to decorate the proposal.

Page limit optimisation

We also support consortia in fitting content within strict page limits by:

Identifying sections that can be shortened
Suggesting content consolidation or restructuring
Improving clarity without removing essential information

We do not rewrite scientific content, but we help make it more concise and easier to follow.

Why proposal formatting matters

A well-structured proposal:

Reduces evaluator effort
Improves clarity and comprehension
Highlights strengths more effectively
Creates a more professional overall impression

While formatting alone does not secure funding, it can significantly influence how your proposal is read and understood.

Need support with proposal formatting and visual clarity?

How can we help you?

WIT Berry supports Horizon Europe project consortia by structuring, formatting, and visually enhancing proposals before submission.

We improve readability, visual hierarchy, and consistency to help evaluators navigate proposals efficiently — without changing scientific content and while fully respecting Horizon Europe requirements.

Contact Us!

We are ready to help you achieve your goals! You can also contact us linda (at) witberry.lv.

Portfolio

Horizon Europe project SALTO

The SALTO project aims to raise the maturity level of the first European reusable rocket technology, significantly reduce launch costs, ensure improvements in the environmental footprint and strengthen Europe’s competitiveness in strategic space missions.

Quiz - GIESEPP MP project communication activity

Horizon 2020 project communication and dissemination campaign – quiz, public engagement, knowledge transfer. The goal of this communication activity was to share the knowledge about the electric space propulsion.